Privacy Policy for Video Presentation in DITTET Conference

By submitting your video presentation of an article to the DITTET conference (hereinafter “the Conference”), you agree to the terms of this Privacy Policy. This policy describes how we collect, use, and protect your personal information and video content in compliance with the General Data Protection Regulation (GDPR).

1. Information Collected

hen you submit your video, we will collect the following information:

• Personal information: name, email address, institutional affiliation, and any other contact information provided.
• Video content: the video file and any information contained within it.
• Metadata: technical information related to the video, such as file format, duration, and creation date.

2. Use of Information

The collected information will be used for the following purposes:

• To evaluate and review your video presentation as part of the Conference selection process.
• To publish your video on the Conference platforms, including the official website and other associated platforms, for viewing by Conference attendees.

3. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Consent: By submitting your video, you consent to the processing of your personal data as described in this policy.
• Legitimate Interests: To organize, promote, and manage the Conference effectively.

4. Sharing Information

We may share your information with:

• Members of the Conference organizing committee, attendees and reviewers.
• Service providers who facilitate the storage, transmission, and publication of videos.

We will not sell or rent your personal information to third parties.

5. Storage and Security

We are committed to protecting the personal information and video content you provide. We implement reasonable security measures to safeguard against unauthorized access, alteration, disclosure, or destruction of your information. However, we cannot guarantee absolute security of information transmitted over the Internet.

6. Data Retention

We will retain your personal data and video content for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law.

7. Your Rights

Under the GDPR, you have the following rights:

• Access: To access your personal information.
• Rectification: To correct inaccurate or incomplete personal information.
• Erasure: To request the deletion of your personal data and video content from our platforms, subject to our policies and procedures.
• Withdrawal of Consent: To withdraw your consent for the use of your information, which may affect your participation in the Conference.
• Data Portability: To receive a copy of your personal data in a structured, commonly used, and machine-readable format.

To exercise these rights, please contact us at [dittet@upsa.es].

8. Changes to the Privacy Policy

We reserve the right to modify this Privacy Policy at any time. Any changes will be communicated through our website and, where appropriate, directly to the participants. Continued use of our services after such changes will constitute your acceptance of the new terms.

9. Contact

If you have any questions or concerns about this Privacy Policy, please contact us at: [dittet@upsa.es]

By submitting your video to the DITTET Conference, you confirm that you have read, understood, and accepted this Privacy Policy.